Privacy Policy Thursday May 24th 2018

We respect your personal data and privacy.

Personal Information

GameCraft Foundation CLG runs gamecraft.it to manage the organization and communication of our events.

We have taken care to ask as little personal information as possible throughout our websites and assure that all data we do collect is only used based on your explicit consent.

No spam

We will not sell or rent your email to other entities. We respect your choices.

If you subscribe to our mailing-list, your email address will be used only to deliver list messages, and will not otherwise be used or shared. You can unsubscribe at any time by following the link at the bottom of each email.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Audio, video recordings and photography

We will have audio and video recordings during during our game jam events, as well as one or more photographers taking pictures to help us with marketing the event in future years by publishing photos in brochures, on our websites or third-party sites such as Flickr, or YouTube, where we maintain accounts.

We will take care not to make photos, videos or audio recordings public which could cause harm to the individuals shown/heard on them. If you do find such pictures/videos/audio recordings on one of our sites or accounts, please write to our [email protected] to ask for review.

Use of cookies

Cookies are small chunks of data which browsers store on behalf of websites and make available to them when a user revisits these sites. They provide the basis for stateful interaction with websites over otherwise stateless web protocols.

If you don’t like to have the browser store cookies for our websites, you can easily switch this off in your browser.

Third-party services

A few third-party services help us running the website and the conference. We might share some information on our visitors with them, as part of their service. They have been carefully selected because we believe that they are well-behaved privacy-wise and comply to the EU data privacy regulations:

Google Forms (privacy policy). For some services such as feedback forms or signups to special events, we use Google Forms. If you’d rather not make use of these, please email our [email protected]. Please do not that we may not be able to process your request if it is not entered via Google Forms, because we have to optimize our workflows as much as possible in order to stay on top of things with our small team of volunteers.

Google Drive (privacy policy). We use Google Drive for storage. Some of the information we collect for the purpose of running GameCraft events, including personal data, will be stored in spreadsheets, documents or similar files on Google Drive. If you have questions about this, please write to the [email protected]

Dropbox (privacy policy). We use Dropbox for storage. Some of the information we collect for the purpose of running GameCraft events, including personal data, will be stored in spreadsheets, documents or similar files on Dropbox. If you have questions about this, please write to the [email protected].

Tito (privacy policy). We use Tito to handle ticket sales, and some of the information we collect for the purpose of running GameCraft events. Emails are only sent to folks registered for that particular event (e.g. reminders, updated details of event). Unless explicitly asked and confirmed, those who register for an event will not be contacted about future events. Data will not be shared with any third parties.

Eventbrite (privacy policy). We use EventBrite to handle ticket sales, and some of the information we collect for the purpose of running GameCraft events. Emails are only sent to folks registered for that particular event (e.g. reminders, updated details of event). Unless explicitly asked and confirmed, those who register for an event will not be contacted about future events. Data will not be shared with any third parties.

Meetup (privacy policy). We use Meetup to promote our events, we don’t use the data from those who RSVPed or share them with any third parties.

Other Services:

Other services we use to provide and manage social media channels, videos, photos, code or user interaction:

Please refer to their privacy policies for details on the collected data and how you can manage this. We have added links to the policies in the above list.

Additional services:

We will list additional services here as we add them to the website or use them for the organization of the conference.

Whenever we add new services, we will make sure that the service providers have proper EU data privacy regulation compliant privacy policies in place.

Informing you about updates regarding this policy

We may have to update this policy every now and then to add new services or make changes to adapt it to new regulations.

In order to keep you up to date with changes to our policy, we will issue notices on our website, our news channels and in some cases also send you an email explaining the change.

In case of a possible data breach, we will try to contact you directly via email, if we believe that your data was affected.

Removing your information

If you want to wipe your account and all the information, you need to write us an email requesting so (please see below for contact information).

Our staff will erase your data from all files, database records and backups. You will be informed at the end of the process. Information cannot be restored afterwards.

The only exception to data wiping is invoices: if you have bought something on our website, we are legally required to preserve the invoices for 5 years after the emission.

Contacts and legal owner of the website

This website and the conference is run by the GameCraft Foundation (CLG), a non-profit organization registered in Ireland. To contact us, please email us at [email protected].

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